Tender: Planned Preventative Maintenance for Chillers, Air Conditioning and Refrigeration – The Pirbright Institute

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The Pirbright Institute is seeking a single supplier to provide planned preventative maintenance, repairs and emergency support for all chillers, air conditioning and refrigeration systems on site. Service visits must be scheduled in line with F-gas regulations, site requirements and insurance inspection timetables, with equipment and visit frequencies detailed in Schedule 5.C and locations shown in Schedule 5.D. The contractor must report equipment condition and remedial works after each service, advise critical remedial works on the same day and supply quotations for non-critical works within one week. The supplier must supply and use one vacuum pump, one recovery machine, one set of gauges and one refrigerant leak detector kept in restricted areas and returned at contract end, provide a critical spares list and itemised quotations for all systems within the first six months, leave service reports on site or submit them the same day and deliver test certificates within one week. The contractor must provide its own access equipment and perform basic access tasks such as lifting ceiling panels. The appointment also requires a 24-hour emergency call-out service with engineer attendance under four hours and provision of an engineer to assist with PSSR insurance inspections on chillers for up to five days per year.