Tender: Planned, Reactive and Remedial Air Conditioning Maintenance — Cardiff University (approx. 2,500 assets)

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Cardiff University is seeking a supplier for planned, reactive and remedial air-conditioning maintenance across its estate, covering approximately 2,500 AC and cooling assets. The contract will be awarded for an initial three-year term with fixed costs and includes the University's sole option to extend for any combination of extension periods up to an aggregate maximum of four additional years. Many assets support critical teaching, research and operational activities—including Home Office regulated facilities, clean rooms, specialist laboratories and MRI scanners—so maintenance aims to ensure statutory compliance, support research continuity, protect high-value equipment and infrastructure, maximise asset life and minimise environmental impact from refrigerant F-gas leaks. The contract will also support reliable operation of critical systems such as MRI scanner cooling and environmental control systems within Home Office regulated facilities, helping to safeguard research activities, animal welfare, regulatory compliance and continuity of key University IT services.