Bulk Scanning and Off-Site Mailroom Services for HMCTS by Ministry of Justice
Ministry of Justice · Awarded contract
AwardedBulk Scanning and Off-Site Mailroom Services for HMCTS by Ministry of Justice
Awarded 31 Mar 2025
Awarded31 Mar 2025
Value£9,000,000.00
SupplierXBP Europe limited
AgencyMinistry of Justice
RegionUnited Kingdom
CategoryIT & Software
Expires in 5mo1y 12mo term, 80% elapsed
Awarded 31 Mar 2025Expires 30 Mar 2027
About
Ministry of Justice awarded a contract to XBP Europe Limited for bulk scanning and off-site mailroom services to support HMCTS processes, ensuring access to justice for citizens unable or unwilling to use digital channels.
The service involves scanning original documentation for ongoing cases and assisting vulnerable users, reducing administrative burden.
The contract, valued at £9,000,000, was called off through the London Procurement Partnership Digital Document Solutions (DDS) Framework and is awarded for 2 years with 2 optional 1-year extensions.
Similar open tenders12
TenderCloses
Ministry of Justice – Court Appointed Intermediary Services Framework Re-opening (April 2026)Consultancy & Legal
12 Nov 2026
Courier Services — Secure Overnight & Same-Day Collection and Delivery Across UK and International (60‑Month DPS extended to 31 May 2029)Transport & Logistics
31 May 2029
Court Appointed Intermediary Services Framework Re-opening – October 2025 (England, Wales, Scotland)Public Services & Welfare
12 Nov 2026
Ministry of Justice Dynamic Purchasing System for Minor Works (England, Wales & Scotland)Construction
07 Sep 2029
Legal Services for UK Public Sector – 60‑Month Purchasing System Accessible to NHS, Local Authorities, Housing, Education and CharitiesConsultancy & Legal
31 May 2029
Design, Print and Related Services Dynamic Purchasing System (DPS) – London Borough of CamdenMiscellaneous
21 Jan 2029
Skip Hire Services — 60‑Month Procurement Assist Dynamic Purchasing System for UK Public Sector (extended to 31 May 2029)Energy & Environment
31 May 2029
Voyager Intelligent Document Management System Contract — G-Cloud 14 (RM1557.14) Lot 2IT & Software
30 Nov 2026
Physical Forensic Services Dynamic Purchasing System (7‑Year) for UK Policing and Criminal JusticePublic Safety & Security
03 Jan 2029
Legal Services DPS for UK Public Authorities – Places for People Procurement HubConsultancy & Legal
30 Nov 2026
Total Office & Logistics Solutions Framework for Public Sector (Five Lots)Transport & Logistics
25 Nov 2026
Health Records Managed Service – EDMS Implementation and DigitisationIT & Software
09 Nov 2026
Other similar contracts12
Contract and supplierAwarded value
Recompete of HMCTS Bulk Scan and Offsite Mailroom ServicesIT & SoftwareIron Mountain (UK) PLC
$2,619,277.04
Award of Print Services Contract to Xerox (UK) Limited by Ministry of JusticeMiscellaneousXerox (UK) Limited
$50,122,430
Bulk Scanning Pilot for Child Arrangement Applications by Ministry of JusticeIT & SoftwareNeopost Limited
$60,000
Document Exchange and Courier Services for the Ministry of JusticeTransport & LogisticsDX Network Services Limited
$8,000,000
Bulk Print and Mail Services for the Information Commissioner's OfficeMiscellaneousCorporate Document Services Limited
$1,000,000
Inbound Mail and Document Management for DWPIT & SoftwareRestore Digital Limited
$105,047,306
Provision of Courier Services to the Ministry of Justice and Associated BodiesTransport & LogisticsDX Network Services Limited
$8,072,595.16
Bulk Print and Dispatch Services for the Information Commissioner's OfficeMiscellaneousCORPORATE DOCUMENT SERVICES LIMITED
$4,500,000
Provision of Virtual Mail Room, Document Scanning, and Data Extraction Services to HM Land RegistryIT & SoftwareXerox (UK) Ltd
$9,500,000
Supply of Mail and Document Scanning and Digital Distribution Equipment to NHSBSAIT & SoftwarePitney Bowes Limited
$494,972
Bulk Print and Dispatch Services for the Information Commissioner's OfficeMiscellaneousCORPORATE DOCUMENT SERVICES LIMITED
$400,000
Provision of Courier Services to the Ministry of Justice via CCS RM1006 FrameworkTransport & LogisticsDX (GROUP) PLC
$3,180,220
Unlock the full platform.
7 days free, then £36/GBP per month. Cancel anytime.
What you get
Find
Find IT and software tenders in United Kingdom in one place.
We monitor central, devolved and local government portals in near real time and update the feed as tenders are published, so you check one place instead of many.
Search by keyword, or describe your workType a keyword, or switch to AI search and say what your business does.
Narrow it downFilter by category, region and area, or view open tenders on a map.
Bulk Scanning and Off-Site Mailroom Services for HMCTS by Ministry of Justice
Won by XBP Europe limited · Ministry of Justice
£9.0Mawarded
Alerts
Open tenders like this contract, sent to you.
Tell us what you are looking for and we email you when a matching tender is published.
Set it up your wayUse keywords, a description of your work, a location or a distance from a postcode. Up to 10 alerts.
Instant or dailyGet an email when a match is published, or one summary a day.
GmailGovMarketto you
7:00 am2 new IT and software tenders
Ministry of Justice – Court Appointed Intermediary Services Framework Re-opening (April 2026)Consultancy & Legal · Closes 12 Nov 2026
Courier Services — Secure Overnight & Same-Day Collection and Delivery Across UK and International (60‑Month DPS extended to 31 May 2029)Transport & Logistics · Closes 31 May 2029
From your alert: IT & Software
Assess
Size up a tender in minutes.
Before you open a single document, get the requirements, a likely value and who you would be up against.
Requirements from the documentsWho can bid, mandatory criteria, how it is scored, insurance and key dates, each with its source.
Value and competitionAn estimated value from similar awarded contracts, and the suppliers most likely to bid.
Key requirementsFrom 12 documents
Who can bidRegistered commercial cleaners
Mandatory criteriaPolice checks for staff on site
How it is scoredPrice 40%, experience 35%, method 25%
Insurance£20M public liability
Key datesSite visit 14 Oct, closes 28 Oct
Est. value£1.2M – £1.8M
Most likely bidderFacilities firm
Market
Follow XBP Europe limited and get alerts when they win again.
Awarded contracts with the supplier and the value, so you can check prices, spot competitors and find work that is coming back to tender.
Supplier and buyer profilesWhat each one has won or awarded, who they work with, and how that is changing.
Contracts ending soonTerms that finish in the next 12 months, which often go back out to tender.
E
Top suppliersEastmere Health ServiceBuyer · 38 contracts
£30.5Mawarded, 12 months
Halvern Facilities8 contracts£12.4M
Orrin Clinical5 contracts£9.1M
Tessel Cleaning Co11 contracts£6.8M
Wexby Linen14 contracts£2.2M
Pipeline
Track your bids from interested to won.
Save a tender in one click and move it through each stage as you work on it.
Work as a teamInvite colleagues so you work from the same list.
Take it with youExport tenders and matches to CSV.
Interested2
Preparing1
Submitted1
Won1
Grounds maintenance panelSaved to your pipeline
InterestedGovBot
Ask a question in plain English.
Find tenders, look up a supplier, or check who won a contract. Just type what you need.
Who wins IT and software contracts in United Kingdom?
Top suppliers by awarded value
1
2
3
Ask about tenders, suppliers or public bodies
Get started
Get IT and software tenders in United Kingdom by email.
Find the tender, size it up and track the bid, in one place.
7 days free, then £36/GBP per month
