Tender: Venue Hire and Event Management for ANH Academy Week 2027 – South Africa

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ANH Academy is seeking a supplier to provide venue hire, accommodation arrangements and end-to-end events management for ANH Academy Week 2027 in South Africa. Lot 1 requires a conference venue for approximately 400 in-person delegates with a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, day-delegate catering, and informal networking areas where possible; the venue must be accessible, suitable for international guests, support hybrid delivery, and align with ANH Academy’s sustainability commitment including a single-use plastic-free environment, and also provide accommodation arrangements or preferential hotel rates for about 100 people with clear information on availability, costs, accessibility, booking terms and proximity to the venue. Lot 2 requires event management services to plan, coordinate and deliver the hybrid international conference, working with the selected venue and local partners to manage local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site operations, and to provide full audio-visual and hybrid delivery services (displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event); the supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.