Tender: Street Lighting Maintenance — Aylsham Town Council (5‑Year Contract, 434 Assets)

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Aylsham Town Council is seeking a supplier for the inspection, maintenance, repair and 24-hour emergency response for its street lighting stock of approximately 434 assets. The contract commences on 1 October 2026 for five years with an option to extend for a further 12 months and requires annual visual inspection and cleaning of all assets with defect reports, an Electrical Installation Condition Report (EICR) programme covering roughly 20% (~87) of assets each year so 100% are tested by the end of year five, routine and emergency callout services, maintenance of an electronic asset register, and provision of quotations for planned repairs. Tenderers must demonstrate a minimum of five years’ public lighting experience, NICEIC or equivalent electrical accreditation (Highway Electrical Association membership preferred), required insurance levels (Public Liability £10m, Employers’ Liability £10m, Professional Indemnity £2m), evidence of competent operatives and liquidity, and compliance with health, safety and environmental requirements (including WEEE disposal). Tenders must supply separate prices for the annual inspection and clean, the EICR programme, routine callouts, hourly labour rates, emergency callout rates in and out of hours, and a schedule of rates for common repair items. Evaluation weighting is Price 50%, Technical/Insurance/Memberships 15%, Relevant Experience 15%, Liquidity 10% and Environmental/Social Value 10%. Completed tenders must be received by midday on Monday 24 August 2026 at Aylsham Town Council, Town Hall, Market Place, Aylsham NR11 6EL or emailed to [email protected]; queries to Faye LeBon on 01263 733354 or [email protected]. The contract includes a break clause allowing either party to terminate on the anniversary with 30 days' notice and allows the Council to terminate immediately for significant or repeated failure to comply with the terms of service.