Tender: Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute

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Project Background The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute’s compressed air systems. 1.1 The proposed contract will: 1.2 Ensure statutory and regulatory compliance 1.3 Safeguard operational resilience across the estate 1.4 Deliver cost predictability through planned maintenance 1.5 Enhance asset lifecycle management and performance monitoring Scope of requirement The scope shall include, as a minimum: • Two service visits per compressor per annum (one minor and one major service unless otherwise specified) • Servicing in full compliance with original equipment manufacturer (OEM) requirements • Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor’s nominated point of contact • Alignment of service delivery with the Institute’s planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit • Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers • Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised • Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works • Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework • Replacement of consumables within the defined service scope • Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices • Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition • Emergency call-out provision with a target four-hour response time for critical assets Manufacturers in Scope The estate includes equipment manufactured by: • Atlas Copco • CompAir • Hydrovane • Busch Vacuum Solutions • Beko Technologies • HPC • Hi-Line • JORC 1.8 Compliance Requirements The Contractor must ensure compliance with: • Pressure Systems Safety Regulations 2000 • Health and Safety at Work etc. Act 1974 • Provision and Use of Work Equipment Regulations 1998 • Control of Substances Hazardous to Health Regulations 2002 The Contractor shall: • Provide RAMS for each visit • Maintain appropriate insurances • Ensure engineer competence and certification • Operate within site security protocols including accessing contained areas.