Tender: Fleet Sustainability and Compliance - Vehicle Maintenance and Repair

About

Southend-on-Sea City Council is looking to appoint up to three suitable Suppliers for the provision of Vehicle Maintenance and Repair Services for the Council's Fleet. The purpose of this Service is to provide Southend-on-Sea City Council (SCC) with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Supplier (or Suppliers) required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements will be split into lots; further information is provided below: Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation. Justification for Not Conducting Market Engagement: Further market engagement was not undertaken as this is a replacement contract, informed by improvement measures learned from the existing contract. These measures include the adoption of a lotting structure to promote increased competition and improve access for SMEs. The services required are not bespoke to SCC and are standard services necessary for fleet operations. The authority is therefore satisfied that the market is sufficiently mature and competitive, with capacity across national, regional, and local suppliers to meet the requirement. Additionally, procurement timescales did not allow for extended market engagement prior to publication of the tender.