Tender: Filton Festival 2026 – Event Management for One-Day Community Celebration at Elm Park

About

Filton Town Council is seeking an experienced event management contractor to plan, manage and deliver the Filton Festival 2026, a one-day summer celebration at Elm Park expected to attract over 2,000 visitors, marking the festival's 25th anniversary and coinciding with the 50th anniversary of the first Concorde flight. The contractor will assume full responsibility for planning, logistics, delivery, health and safety, finance and evaluation, including designing a safe, inclusive and sustainable festival, developing local partnerships and volunteer opportunities, implementing event safety and crowd management compliant with CDM Regulations (2015), Martyn's Law (Protect Duty) and the Health & Safety at Work Act (1974), managing site infrastructure and accessibility (including Attitude is Everything standards, ramps, accessible toilets and quiet hours), producing an Environmental Management Plan targeting 70%+ recycling and reduced carbon footprint and meeting vendor packaging targets (minimum 50% biodegradable/recyclable), programming with at least 85% local/regional acts and 25% from diverse cultural backgrounds, delivering co-branded marketing with a target of five positive media features and a 20% rise in social media engagement, securing sponsorship and concessions to supplement the Council's contribution (FTC funding capped at £26,000) under open-book accounting and milestone-tied payments, and providing post-event evaluation. Key dates include tender submission by 31 October 2025, contract award in November 2025, SLA start 1 January 2026 and festival delivery in summer 2026.