Tender: Cloud HRIS and Fully Managed Payroll Service for Vanguard Learning Trust (approx. 615 staff across 6 schools)

About

Vanguard Learning Trust is seeking a supplier for a cloud-based human resources information system (HRIS) and a fully managed payroll and pensions service to support approximately 615 employees across six schools and a central Trust team. The solution must provide a single source of truth for employee data, reduce administrative workloads and manual processing, ensure accurate and timely payroll with all third-party submissions completed by the provider (including HMRC and pension providers), support workforce planning, reporting and strategic oversight, offer employee and manager self-service and people analytics, and deliver data security with GDPR compliance and UK-based hosting. The required software and services include a general HR system of record, absence and attendance management linked to occupational sickness scheme requirements, time and expenses functionality (with managerial approval), organisational structure, employee and manager self-service, people analytics, fully managed payroll and pension services, and solution hosting; integrated applicant tracking/onboarding, performance management/appraisal and case management are listed as desirable rather than essential. Suppliers must complete the provided requirements spreadsheet response columns and commercial proposal template, supply a high-level project plan showing deployment timescales and a customer support SLA, and shortlisted providers will be asked to complete the Trust's data protection impact assessment (DPIA).