Tender: Cleaning Services Contract for Bordesley Green Girls School – circa £175K

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Bordesley Green Girls School is seeking a supplier for all cleaning services across its school buildings under a fixed-price contract that guarantees the number of input hours and the quality of cleaning provision. The school requires a contractor with current secondary school experience, ideally with an operational base in Birmingham or the Midlands to provide contract support and flexibility; the requirement covers 190 academic days, 5 inset days and 20 days of periodic cleaning per year, with monthly management reporting to update senior leaders, compliance with the school's health, safety and environmental policies, and service delivery that does not interrupt the school's routine. Monthly charges represent one-twelfth of the contract cost with monthly reconciliation against actual hours worked (credits required if hours are less) and the tendered hours must be delivered with systems in place to cover planned and unplanned leave; client-requested variations will be invoiced at the agreed hourly rate per employee. The projected annual cost including a daytime cleaner is circa £175K, and the school highlights potential efficiency improvements via equipment and materials innovation and strong staff recruitment, training and supervision. The successful contractor will pay a procurement consultancy fee of £3,250 plus VAT on award and must show a breakdown of this fee within the management fee over the initial three-year contract term; further detail is provided in the PSQ document.