Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Kent & Medway CCG

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NHS South, Central and West Commissioning Support Unit awarded a contract to Iron Mountain (UK) PLC for the provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Kent & Medway CCG.

The contract covers scanning services for Lloyd George patient records, which comprise the Lloyd George envelope and its contents, an important part of the patient's historical medical record.

The records, some up to 70 years old and fragile, contain detailed personal information and must be handled with care to maintain security, accuracy, availability, and integrity.

The digitisation addresses four primary reasons: safer care for patients, release of space within practices for additional consultation areas, access to the full patient record at the point of care, and GP Contract commitments to digitise all Lloyd George patient records by March 2022.

There is a legal requirement to keep the full patient record for a minimum of 10 years after the death of a patient.

The procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617), compliant with the Public Contracts Regulations 2015 - Regulation 34.

The contract value is £672,994.2.