Tender: Wireless Conference and Hybrid Meeting System for Ryde Town Council Chamber (18-person capacity)

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Ryde Town Council is seeking a supplier to supply, install, commission and support a wireless conference and hybrid meeting system for its Council Chamber that is brand-neutral and compatible with the Council’s existing IT equipment. The system must be simple and intuitive to operate from start-up with no technical knowledge required, quick and easy to set up, not require continual adjustment, and must allow staff to operate meetings but not adjust the system once a meeting has started. It must accommodate 18 meeting participants (shared microphones between councillors acceptable), support hybrid meetings and remote participants or observers on Zoom, YouTube and Microsoft Teams, be compatible with live streaming to YouTube, provide wireless casting to a loudspeaker for the public, allow additional units to be added later, and be compatible with hearing loops; councillors do not generally attend with laptops or tablets so a laptop/tablet-based microphone system is unsuitable while staff have laptops available for operation. Full details are in the tender documentation.