Tender: Portable Firefighting Equipment Maintenance & Repair Contract – Nottinghamshire, Derbyshire, South Yorkshire, Leicestershire

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Arc Property Services Partnership Ltd is seeking a contractor to provide comprehensive portable firefighting equipment maintenance and repair services across a portfolio of properties in Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire. The service must cover inspection, testing, servicing, maintenance, repair, replacement and certification of portable firefighting equipment — including portable fire extinguishers and fire blankets — plus replacement parts and consumables, emergency and reactive repairs, compliance reporting, asset management and maintenance records, and recommendations for replacement of defective or obsolete equipment, to ensure compliance with statutory requirements, relevant British Standards and fire safety legislation. The contractor will deliver planned preventative maintenance and reactive repair services under an NEC4 Term Service Short Contract managed by the Authority, with an anticipated start date of 1 April 2027, an initial term to 31 March 2029 and three two-year extension options to a potential maximum term to 31 March 2035. The estimated total contract value over the full potential term is £211,200 including VAT, although there is no guarantee of value or volume of work. The procurement is a two-stage process (PQQ then ITT) and award will be by Most Advantageous Tender with a 70% Quality and 30% Price weighting; quality assessment will consider technical capability, service delivery arrangements, compliance management, contract mobilisation, customer service, reporting arrangements and social value commitments. The Authority may explore introducing P50 fire extinguishers during the contract term but this is subject to separate review and not guaranteed.