Tender: Kings Hill School and Nursery – On-site Catering Services Contract (Jan 2027–Dec 2030)

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Kings Hill School and Nursery is seeking a supplier for on-site catering services to provide nutritious, attractive weekly menus and innovate current provision for 475 students on roll and 78 teaching and support staff, covering breakfast club, lunch, after-school club and free issue requirements. The school expects fresh, seasonal, locally sourced ingredients prepared on-site, inclusive menus meeting diverse dietary needs (including SEND), and a contractor who will review and recommend improvements to the existing service. The three-year contract (January 2027–December 2030) will operate as a Guaranteed Performance Contract with a guaranteed return/cost per annum, while sovereignty of the cash tariff remains with the school; the school year is based on 195 days with a legal minimum of 190 pupil days. Tenderers must provide a transparent pricing breakdown (food costs, labour, management fees, overheads, margin assumptions), demonstrate meaningful social value (employment and training, community engagement, sustainability) and may propose inward capital investment for dining-area improvements with details of levels, timescales and outcomes. The governing body seeks value for money but is not obliged to accept the lowest price. Current contract estimated values are: 2024/2025 total £134,975.60 (cash sales £46,626.10; free school meals £77,238.40; wrap around care £11,111.10) and 2025/2026 total £139,867.71 (cash sales £50,356.18; free school meals £77,570.28; wrap around care £11,941.25).