Tender: Grounds Maintenance Contract – Totnes Cemetery & Castle Meadow (1 Apr 2027–31 Mar 2029)

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Totnes Town Council is seeking a supplier for grounds maintenance of Totnes Cemetery (approximately 7.01 acres) and Castle Meadow from 1 April 2027 to 31 March 2029. The contract requires regular grass cutting to specified frequencies (17 cuts per annum at the cemetery with a detailed monthly schedule, and two cuts per annum at Castle Meadow except for a trial meadow area), hedge and shrub cutting with compliance to seasonal bird-nesting restrictions, removal from site and legal disposal of all cuttings, grass maintenance around headstones/monuments/benches/boundaries to match surrounding grass, trimming raised graves to keep growth below 30cm, pathway and roadside vegetation clearance, one annual hedge cut at Castle Meadow (both sides and top), annual trimming of specified shrubs between September and November, wild area management including an itemised quote for annual cut-back with cuttings left for up to two weeks then cleared, winter leaf and debris clearance before Easter and before Christmas, consideration of noise and no start before 0800 hours during funerals and due to nearby residences, compliance with health and safety legislation with suitable risk assessments and servicing/safety inspections for machinery, holding adequate public liability insurance, adherence to the Council’s ban on glyphosate on Town Council land, provision and payment for all tools, machinery, equipment, materials, transport and staff by the contractor, cooperation in contract monitoring meetings with the Council’s appointed officer, monthly payments in arrears by the 30th day of the month immediately following the month in which the services have been performed, and either party may terminate the contract with at least three months’ written notice.