Tender: Framework Agreement for Bus Shelters and Associated Parts – Caerphilly County Borough Council

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Caerphilly County Borough Council is seeking a supplier for a framework to provide bus shelters and associated parts across the county borough. The Authority currently manages approximately 515 bus shelters and anticipates purchasing approximately 10 complete bus shelters during the 2026/27 financial year, with suppliers required to confirm they can deliver these prior to End of March 2027; further purchases of approximately 10 shelters per year may follow in future years (these figures are estimates, grant funding dependent and demand led, and no quantities are guaranteed). The framework is intended to last three years with an option to extend for up to 24 months, and the Authority will appoint up to three contractors. The framework covers supply of shelters plus parts and equipment for ongoing upkeep, with parts ideally sourced from the original supplier where appropriate and generic items permitted to be procured elsewhere. The procurement uses the Open Procedure under the Procurement Act 2023. The Tender Document Pack includes the Tender Document, Appendix 1 – Schedule of Rates, Appendix 2 – Specification, Appendix 3 – TOMs Response Document, Appendix 4 – Framework Agreement, Appendix 5 – Call Off Form Terms & Conditions and Appendix 6 – Example Drawing. Evaluation is a two-stage process (Stage One: Conditions of Participation via the Welsh Procurement Specific Questionnaire (WPSQ); Stage Two: Award Criteria with Price weighted 100%). All tenders must be submitted electronically on Proactis by 12:00 (noon) on Thursday 20th of August 2026.