Tender: Design and Fit-out of a Hub in the High Street

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Overview Littlehampton Town Council is seeking to appoint a suitably qualified and experienced Contractor to provide a comprehensive internal design and fit-out service in respect of the proposed Hub on the High Street ("The Hub") The appointed Contractor will be responsible for delivering the project from an empty shell condition through to a fully completed, compliant, and operational space ready for occupation and use. The Council's intention is to appoint a single Contractor capable of providing an integrated design and build solution, including all necessary design, specification, supply, installation, coordination, and commissioning activities. Scope of Services The Services shall include, but shall not be limited to, the following elements: Internal Design Services The Contractor shall: • Develop a comprehensive internal design proposal aligned with the Council's objectives for inclusivity, accessibility, flexibility, and community use • Produce detailed space planning layouts to accommodate multi-functional use, including community activity, and service delivery • Incorporate inclusive design principles and ensure compliance with all relevant legislation, including the Equality Act 2010 and applicable Building Regulations • Specify fixtures, fittings, finishes, furniture, and equipment appropriate for a high-use community setting • Provide visualisations, drawings, specifications, and schedules sufficient for approval and delivery • Engage with the Council at agreed design stages and incorporate feedback as required • The design must support flexible and adaptable use of the space, ensuring it can accommodate a range of community activities, events, meetings, advice services, and civic functions. Fit-Out and Construction Services The Contractor shall undertake all works necessary to transform the shell space into a completed and operational Hub. This shall include: • Project management and coordination of all trades • Supply and installation of internal partitions (where required) • Electrical and lighting connection and/or installation, including energy-efficient solutions • Heating, ventilation connection and/or installation, and any necessary mechanical works • Connection and installation of accessible toilet and kitchenette facilities (accessible WC provision where applicable) • Floor, wall, and ceiling finishes • Joinery and built-in furniture • Decoration and final finishes • Supply and installation of loose furniture and equipment (where included within scope) • IT infrastructure containment and coordination (final IT installation may be by others, subject to confirmation) • All works must comply with applicable statutory requirements, health and safety legislation, and industry standards. • All snagging items to be identified, logged and made good prior to handover Accessibility, Compliance and Standards The completed Hub must: • Be fully compliant with Building Regulations and all relevant statutory approvals • Meet accessibility requirements and demonstrate inclusive design • Incorporate appropriate safeguarding and safety measures • Be durable, low-maintenance, and suitable for high footfall community use • Reflect good environmental practice and value for money • The Contractor shall ensure that all materials and installations are fit for purpose and appropriate for a public-facing community environment. Handover and Completion Upon completion, the Contractor shall provide: • All required certification and warranties • As-built drawings and specifications • Operation and maintenance manuals • Demonstration of systems and installations to Council representatives • A defects liability period (to be specified within the Contract) • The space must be delivered in a condition that is fully operational and ready for immediate use by the Council and community stakeholders. Programme and Budget Tenderers will be required to propose a realistic programme for design, mobilisation, and completion of works. The Council requires timely delivery and minimal disruption to the surrounding High Street environment. The Contractor must demonstrate cost control mechanisms and deliver the project within the agreed contract sum.