Tender: Cloud-Based Budget & Financial Management Software for Lumero Educational Trust (12 Schools + Trust) – 1 Sep 2027 to 31 Aug 2030

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Lumero Educational Trust is seeking a supplier for a completely cloud-based budget and financial management software solution to cover a single contract across its 12 schools and the Trust, serving 7,421 students and approximately 950 staff. The solution must be compatible with Microsoft and Google, DfE Chart of Accounts compliant, provide comprehensive financial transaction, search, transaction and journal capability, and offer seamless links between finance and budgeting modules, together with a user-accessible help desk, portal and remote access within agreed hours. The contract term is three years from 1 September 2027 to 31 August 2030 with an option to extend up to two additional years to 31 August 2032; the procurement will run under the Competitive Flexible Procedure with a two-stage PSQ/ITT approach (PSQ to select a minimum of 5 and maximum of 10 candidates meeting minimum criteria, minimum PSQ score 60%), and the ITT evaluation weighting is 50% price, 25% technical capability and 25% support. Additional requirements include minimum employers' and public liability insurance of £5 million, minimum annual turnover of £200,000, and awareness that current services are provided by Access Education and IRIS PS Financials; the trust seeks best value and a partnership approach rather than simply the lowest price, and the estimated total contract value is £275,000 (current combined annual value £55,000).